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Designing an ID Badging Solution

November 20, 2013 Leave a comment

In order to determine the best desktop ID Card Solution for your needs, consider more than cost.  In a ‘perfect world’, the design of your ID Badging Solution would account for every eventuality or future change, we know that world seldom exists.

The basic fundamentals of an ID Badging Solution primarily consist of three general components – printer, software and digital camera.  This provides the ability to identify users, privileges and automate processes within your organization.

To ensure your ID Badging Solution will grow with your organizational needs, it is important to ask the following questions during the design process.

  1. How do you want the card to look single or dual-sided, oversized or credit card size, monochrome or full color?
    PVC card printers are available in a variety of configurations and with advancements in technology.  Many manufactures are looking at your future needs by offering field-upgradeable modules.
  1. How long to you want the card to last – 1-3 years or 3 or more years?
    Standard PVC cards are made of 100% PVC and have an average lifespan of 12-18 months.  A composite PVC card, composed of 60%PVC/40% Polyester, will increase the average lifespan to 24 months.
  1. How long to you want the printer to last?
    Keep in mind that the average lifespan of a printer is generally five years.  Producing a large volume of cards on an entry level printer will decrease the unit’s lifespan.
  1. Will you need to assign different levels of security clearance?
    This is an important way of maintaining pertinent data on employees who may have ill intent.  ID badging software applications come in many different flavors.  Entry-level applications have a single sign-on level, whereas enterprise applications allow specific user settings.  This allows access to only pertinent data specific to their task.  A user with administrative rights can also generate a variety of reports to create internal audits.
  1. How many card types do you use/issue photo ID, payroll/attendance, parking, access, membership, loyalty/gift cards, info cards, meal/cafeteria, vending, others?
    Instead of issuing two (or more) cards, combine the cards you use every day into one multi-technology card, reducing overall operational costs.
  1. What type of technology/technologies do you need – Barcode, magnetic stripe, proximity, smart card, RFID, etc.?
    Take into account all systems utilized on a daily basis such as access control, payroll, cafeteria, etc. and plan to reduce multiple steps.  By being proactive and taking into account all the needs of your organization, you reap cost and time saving benefits by reducing data entry or redundancies simply by integrating your multiple systems.

 

  1. Will you need to badge multiple locations?
    Depending on your specific requirements you may need a networkable version of ID badging software, or software that will allow you to do more than simply badge, such as track and ID visitors.  It is recommended that you speak to a reputable solution provider to discuss your application in-depth for the best recommendation and/or direction.
  1. Will you require a mobile system to track and verify identity?
    Due to the nature of the workplace, it is increasingly common to need access to software or activity outside your four walls.  If this is something your organization would benefit from, it is highly recommended that you speak to an ID Consultant to discuss your needs more in depth.
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If it’s broke, sometimes you can fix it!

November 1, 2013 Leave a comment

The three most common PVC card errors that occur are generally easily fixed, and can be done by you!

Error One:  Ribbon Break Error

Solution: Remove the printer ribbon/cartridge from the printer and repair the torn ribbon by using scotch tape to affix the torn ends of the ribbon together.  After taping, wind any excess onto the take-up spool of the ribbon and reinsert into the printer.  Send the print job down again.

If the problem persists, some printer models have a ribbon sensor calibration command that can be performed through the printer driver.  Review your user manual to perform the necessary steps.  A thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

Error Two:  Card Jam Error

Solution: Check the card quality and loading by removing the cards from the card hopper. Make sure that the cards are not sticking together by fanning them out and then lining them back together in a straight deck.  After fanning the cards, reload them into the card hopper and select the resume button or print again.

If the cards continue not to feed, cancel the pending prints through the printer driver and consult your user manual for the next trouble shooting steps.  Sometimes turning the printer off and restarting can also solve this issue.  In addition, a thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

Error Three:  Card Jam/Multiple Cards Fed Error

Solution: Double-check your user manual to make sure that the card thickness you are utilizing is supported in your unit.  Depending on the unit, accepted card thickness may only be 30 mil while other units accept 9-40 mil thick cards.  Be sure to only utilize card stock that is supported.

After ensuring that the card stock you use is acceptable, check the card quality and loading by removing the cards from the card hopper.  Make sure that the cards are not sticking together by fanning them out and then lining them back together in a straight deck.   Do not touch the printing surface – hold cards by the sides.  After fanning the cards, reload them into the card hopper and select the resume button or print again.

If the cards continue not to feed, cancel the pending prints through the printer driver and consult your user manual for the next trouble shooting steps.  Sometimes turning the printer off and restarting can also solve this issue.  In addition, a thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

If you are unable to solve your issue, IDentiphoto Company, Ltd. provides free email technical support for the life of any PVC card printer we sell.  For support on items still under warranty, please contact us at 800-860-9111 during normal business hours, 9 a.m. to 5 p.m., Monday through Friday, to speak with one of our technicians.

For support on items no longer under warranty, you have the option of contacting our technical support department via email.  Complete and submit the technical support request form in its entirety and one of our knowledgeable technicians will contact you by the next business day.

IDentiphoto rides to raise money for the SIA Education Scholarship Fund for First Responders

Ride to raise money for the SIA Education Scholarship Fund for First Responders.

IDentiphoto was happy to participate in the Security Industry Association 2012 Ride for Education that took place on Saturday, March 31, 2012 in Las Vegas, Nevada.  The monies generated go directly into the scholarship fund, which is available to the first responder community for work-related education.

Deserving agency staffers and volunteers in the first responder industry are able to apply for the monies made available in the SIA Education Scholarship fund in up to five-hundred dollars, per request, to further their education and attend continuing education conference, classes, presentations, and training.

“Being able to partake in the 2012 Ride for Education for the first time was a wonderful experience.  The ride was a great conclusion to an exciting week spent at the International Security Conference.  The monies generated will be put to a good cause that benefits us all, the first-responder community,” said Geoffrey Urbanowski, Sales Manager.

The ride commenced at the Las Vegas Harley Davidson location, were the riders left for the first destination, the Valley of Fire State Park. After a scenic tour, the riders gathered at Seven Sisters for a barbecue lunch before commencing to the Hoover Dam with a short stop at Lake Mead.

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Customize your attachments for pennies!

August 29, 2011 Leave a comment

The common perception is that custom ID card holders and attachments are too expensive.  The word “custom” has a negative connotation that is immediately associated with expensive and cumbersome.

But in fact, that is not the case.  You can purchase customized ID card holders and attachments such as lanyards, badge reels, badge holders, etc. for only pennies more!

The perfect medium to convey:

  • Corporate Message – Safety is our #1 Goal
  • ID Unique Groups – Emergency Staff, Security, VIP
  • New Product Launches – Xcom 2 – The Power to Communicate
  • Fund-Raising Campaigns – I’m walking to stamp out hunger

Whether your audience is potential clients or your own professional staff, custom attachments solidifies your brand and increases awareness by:

  • Projecting consistency throughout your organization
  • Matching corporate colors maintaining your brand
  • Increases and/or promotes employee awareness or charitable organizations

Custom printing can also be taken into consideration for your visitor management products, payment card sleeves, employee reference material, such as call off cards or important procedures etc.  The limit is only your imagination.

In addition to conveying your brand or passions, they can also add another layer of security since they are unique to you.

Remaining four points of things you need to know before buying an Identification Solution

August 1, 2011 Leave a comment

In conclusion to our last post, here are the remaining four things you need to know before buying an identification solution.

Keep in mind that not all solutions are equal. Cost is often the largest motivator as to which system you purchase but should not be your only consideration. For instance, by purchasing a low-cost single-sided printer to produce a dual-sided card, not only are you wasting valuable employee time but risking serious damage to your unit. Card stock, once run through your printer degrades and is no longer graphics quality due to dust, debris or fingerprint smudges which can cause broken pixels in your printhead. This can affect your card quality output and even necessitate complete replacement.

Proper planning is essential to a successful ID card program.

  1. How many card types do you use/issue?
    • Photo ID
    • Payroll/Attendance
    • Parking
    • Access
    • Membership
    • Loyalty/Gift Cards
    • Info Cards
    • Meal/Cafeteria
    • Other

      Why is it important?

      Instead of issuing two (or more) cards, IDentiphoto can help you to combine the cards you use every day into one multi-technology card. By combining all cards into one, your overall operational costs are greatly reduced.

  2. What type of technology/technologies do you need?
    • Barcode
    • Magnetic Stripe
    • Proximity
    • Smart Card


      Why is it important?


      Take into account all systems utilized on a daily basis such as access control, payroll, cafeteria, etc. and plan to reduce multiple steps. Many companies are surprised to learn that each individual system, crucial to everyday operations, utilizes a different card technology. By being proactive and taking into account all the needs of your company, you reap cost and time saving benefits by reducing data entry or redundancies simply by integrating your multiple systems. Provide one card that does it all!

      Learn about the different card technologies here.

  3. Will you need to badge multiple locations?


    Why is it important?

    There are a lot of different software applications available. Depending on your specific requirements you may need a networkable version of ID badging software. However, since requirements and internal infrastructure are different from one organization to the next, it is important to talk to a reputable solution provider to discuss your application in-depth for the best recommendation. One of our knowledgeable ID Consultants can be reached at 800-860-9111 for guidance.

  4. Will you require a mobile system to track or verify identity?

    Why is it important?

    Today it is increasingly common to need access to software or report on activity outside your four walls in order to accomplish your day-to-day tasks, whether verifying employee information on a job site, tracking attendance remotely or for training applications. Depending on your organization’s specific requirements we can help you take your badging, tracking or verification solution on the road with you, improving productivity, streamlining workflow and minimizing data errors.


What solution is right for you? Contact an IDentiphoto ID Consultant today at 800-860-9111 to discuss your specific needs more in-depth.

Eight things you need to know before buying an Identification Solution.

July 18, 2011 1 comment

Value Over Price

Not all solutions are equal. Cost is often the largest motivator as to which system you purchase but it does not necessarily mean it will serve you well in the future. Proper planning is essential to a successful ID card program.

Take into consideration your future use, employee turnover, etc. Look at the big picture and ask yourselves the following questions before submitting a purchase order.

  1. How do you want the card to look?
    – Single or dual-sided
    – Oversized or credit card size
    – Monochrome or full color

    Why is it important?
    PVC card printers are available in a variety of configurations and with advancements in technology. Many manufacturers are looking at your future needs by offering field-upgradeable modules. Instead of purchasing a single-sided printer now and later having to replace the entire unit for a dual-sided unit, you can purchase a PVC card printer that will give you the ability to upgrade later to a dual-sided unit at a more reasonable cost.

  2. How long do you want the cards to last?
    – 1-3 years
    – 3 + years

    Why is it important?
    Standard PVC cards are made of 100% PVC and have an average lifespan of 12-18 months while a composite PVC card, composed of 70% PVC/30% Polyester, will increase the average lifespan to 24 months. By purchasing a PVC card printer that applies a .6 or 1 mil overlaminate/polyguard, you can now increase the lifespan of your card to 60 months or 5 years. Purchasing a printer that will best meet your requirements may cost more initially, but the money you can save in costly reprints and consumables down the line greatly make up for it.

  3. How many cards will be issued in a year?

    Why is it important?
    The average lifespan of a printer is generally five years and producing a large volume of cards on an entry-level printer will decrease the unit’s lifespan. Therefore, it is important to purchase a unit that will handle your current volume of ID card production today as well as your anticipated card volume production in three years and five years. In addition, large volume printing requirements may require using multiple units to meet time constraints. It is important to properly maintain your PVC card printer with regular cleanings to ensure continuous quality prints. As a certified repair facility, we offer a printer cleaning service for your convenience. Simply contact us to schedule one.

  4. Will you need to assign different levels of security clearance?

    Why is it important?
    Security clearance levels are an important way of maintaining pertinent data from employees who may have ill intent. ID Badging software applications come in many different flavors. There are entry-level applications where you only have a single sign-on level, to enterprise applications where specific user settings can be applied, allowing access to only pertinent data specific to their task. A user with administrative rights can also generate a variety of reports so that internal audits can be performed.

    Different levels of security clearance can also be incorporated into the finished employee ID badge as well by incorporating color bars based on your specific criteria. Based on color coding, any employee can visually tell if an individual belongs or not, from a distance. Learn more about card security features here.

Check back next week for the remaining four additional things you need to know before you buy, or get them now by contacting an IDentiphoto ID Consultant today at 800-860-9111 or via email!

Question: Can I lease the purchase of a new printer?

Answer:  Absolutely!  Leasing equipment can be a great way to get the equipment you need with minimal investment and no depletion of capital that could be used for other purposes.

Leasing allows a business to stretch its budget by spreading the costs over time. Unlike a loan payment, a lease payment may also be tax-deductible as an operational expense.

IDentiphoto offers leasing options on all of our badging, tracking and verification hardware and software components or solutions.  Be sure to ask your ID Consultant about it.