New Badging Project? Outsource it!

Whether your organization is implementing employee ID badges for the first time or reprinting due to card technology changes, rebranding, merger, etc. consider outsourcing.
Benefits of Outsourcing
  • Fast and inexpensive alternative to in-house card production.
  • Eliminates costly labor hours.
  • Requires no equipment purchase.
  • Can incorporate multiple technologies: barcode, prox, smart, magnetic stripe, RFID, etc.
  • Organization defined sorting to facilitate easy distribution to your workforce.
  • Complete digital data file for import into access control software or other software applications.

By outsourcing, you can rely on our expertise as we have produced hundreds of thousand of them plus some.  By depending on us, you can guarantee you’ll meet your implementation deadlines without having to muddle thru the challenges or considerable resources necessary to accomplish what is required.

IDentiphoto can manage the entire process and deliver the completed ID badges on schedule, every time.

Designing an ID Badging Solution

November 20, 2013 Leave a comment

In order to determine the best desktop ID Card Solution for your needs, consider more than cost.  In a ‘perfect world’, the design of your ID Badging Solution would account for every eventuality or future change, we know that world seldom exists.

The basic fundamentals of an ID Badging Solution primarily consist of three general components – printer, software and digital camera.  This provides the ability to identify users, privileges and automate processes within your organization.

To ensure your ID Badging Solution will grow with your organizational needs, it is important to ask the following questions during the design process.

  1. How do you want the card to look - single or dual-sided, oversized or credit card size, monochrome or full color?
    PVC card printers are available in a variety of configurations and with advancements in technology.  Many manufactures are looking at your future needs by offering field-upgradeable modules.
  1. How long to you want the card to last – 1-3 years or 3 or more years?
    Standard PVC cards are made of 100% PVC and have an average lifespan of 12-18 months.  A composite PVC card, composed of 60%PVC/40% Polyester, will increase the average lifespan to 24 months.
  1. How long to you want the printer to last?
    Keep in mind that the average lifespan of a printer is generally five years.  Producing a large volume of cards on an entry level printer will decrease the unit’s lifespan.
  1. Will you need to assign different levels of security clearance?
    This is an important way of maintaining pertinent data on employees who may have ill intent.  ID badging software applications come in many different flavors.  Entry-level applications have a single sign-on level, whereas enterprise applications allow specific user settings.  This allows access to only pertinent data specific to their task.  A user with administrative rights can also generate a variety of reports to create internal audits.
  1. How many card types do you use/issue - photo ID, payroll/attendance, parking, access, membership, loyalty/gift cards, info cards, meal/cafeteria, vending, others?
    Instead of issuing two (or more) cards, combine the cards you use every day into one multi-technology card, reducing overall operational costs.
  1. What type of technology/technologies do you need – Barcode, magnetic stripe, proximity, smart card, RFID, etc.?
    Take into account all systems utilized on a daily basis such as access control, payroll, cafeteria, etc. and plan to reduce multiple steps.  By being proactive and taking into account all the needs of your organization, you reap cost and time saving benefits by reducing data entry or redundancies simply by integrating your multiple systems.

 

  1. Will you need to badge multiple locations?
    Depending on your specific requirements you may need a networkable version of ID badging software, or software that will allow you to do more than simply badge, such as track and ID visitors.  It is recommended that you speak to a reputable solution provider to discuss your application in-depth for the best recommendation and/or direction.
  1. Will you require a mobile system to track and verify identity?
    Due to the nature of the workplace, it is increasingly common to need access to software or activity outside your four walls.  If this is something your organization would benefit from, it is highly recommended that you speak to an ID Consultant to discuss your needs more in depth.

5 Ways to Stop Second Guessing Yourself

November 12, 2013 Leave a comment

Implementing a new badging, tracking or verification solution comes with some inherent risks.  If you stack the odds in your favor however, the desired successful outcome is within reach.

Follow these five steps to guarantee success:

  1. Clearly define your desired goals.
    Having a concise, reachable end goal provides you with a focus.   Identify exactly what the desired outcome needs to be as well as the motivation for moving this way.  This will provide you with the insight you need to begin exploring what solution is best.
  2. Think ahead.
    Technology improves daily, so when thinking of the future, ask yourself:- How may things be different five years from now?
    – How may my goals change?
    – Can I address or streamline any other cumbersome processes?By thinking to the future and beyond your present goals, you begin to realize the possibilities a new solution may provide.  As your organization evolves with the changing times you will see the benefits of future planning.
  3. Have enough information.
    Get the facts before you make a complex decision, including a general understanding of how it will affect the end result.  You may need to create a pro and con list based on what you think is necessary versus what your current budget allows.
  4. Make sure all the players are included.
    Not only are you going to be impacted, but others will be as well.  To ensure success, make sure you work with the departments that will be affected.  Also included those who will be part of the implementation, such as security, information technology (IT), human resources, the individual tasked with running the solution, etc.  By brainstorming and including these individuals in discussions, you will be privy to a different perspective of what is deemed important at each level.  IT maybe concerned with the integration portion, while the end user will want it be intuitive, as to not discourage use, etc.
  5. Partner with those who know.
    You are an expert at your job.  Let the solution providers you currently work with partner with you on your initiative and draw on their expertise on badging, tracking and verification.  They have the understanding and experience of working with other clients like yourself and can recommend a solution that will address your needs so you can take comfort in the fact that the solution you implement will achieve your desired goals.

Partner with us on your next project and contact us at 800-860-9111 for a no obligation consultation.

Compatible Technology Cards

November 6, 2013 Leave a comment

IDentiphoto Company is pleased to offer our newest product line of Compatible Technology Cards – request a FREE TEST SAMPLE!

Value Line Technolo

Available in standard PVC and Poly/PVC (high temperature) blend with or without magnetic stripe.

Our Value Line cards are available in most proximity formats (including several previously proprietary formats) and will work in your existing card readers and ID card printers.  They are significantly less than their name brand counterparts, so why not give them a try.

For other styles, such as Clamshell and Fobs, contact us at 800-860-9111 today.

If it’s broke, sometimes you can fix it!

November 1, 2013 Leave a comment

The three most common PVC card errors that occur are generally easily fixed, and can be done by you!

Error One:  Ribbon Break Error

Solution: Remove the printer ribbon/cartridge from the printer and repair the torn ribbon by using scotch tape to affix the torn ends of the ribbon together.  After taping, wind any excess onto the take-up spool of the ribbon and reinsert into the printer.  Send the print job down again.

If the problem persists, some printer models have a ribbon sensor calibration command that can be performed through the printer driver.  Review your user manual to perform the necessary steps.  A thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

Error Two:  Card Jam Error

Solution: Check the card quality and loading by removing the cards from the card hopper. Make sure that the cards are not sticking together by fanning them out and then lining them back together in a straight deck.  After fanning the cards, reload them into the card hopper and select the resume button or print again.

If the cards continue not to feed, cancel the pending prints through the printer driver and consult your user manual for the next trouble shooting steps.  Sometimes turning the printer off and restarting can also solve this issue.  In addition, a thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

Error Three:  Card Jam/Multiple Cards Fed Error

Solution: Double-check your user manual to make sure that the card thickness you are utilizing is supported in your unit.  Depending on the unit, accepted card thickness may only be 30 mil while other units accept 9-40 mil thick cards.  Be sure to only utilize card stock that is supported.

After ensuring that the card stock you use is acceptable, check the card quality and loading by removing the cards from the card hopper.  Make sure that the cards are not sticking together by fanning them out and then lining them back together in a straight deck.   Do not touch the printing surface – hold cards by the sides.  After fanning the cards, reload them into the card hopper and select the resume button or print again.

If the cards continue not to feed, cancel the pending prints through the printer driver and consult your user manual for the next trouble shooting steps.  Sometimes turning the printer off and restarting can also solve this issue.  In addition, a thorough printer cleaning may be necessary as well and cleaning kits are available per specific make and model.

If you are unable to solve your issue, IDentiphoto Company, Ltd. provides free email technical support for the life of any PVC card printer we sell.  For support on items still under warranty, please contact us at 800-860-9111 during normal business hours, 9 a.m. to 5 p.m., Monday through Friday, to speak with one of our technicians.

For support on items no longer under warranty, you have the option of contacting our technical support department via email.  Complete and submit the technical support request form in its entirety and one of our knowledgeable technicians will contact you by the next business day.

ID Badging System Spring Cleaning Tips

April 12, 2013 Leave a comment

Frequent maintenance of your software and equipment will help minimize issues in the future.

Follow these seven steps!

  1. Purge or deactivate your database of information on any employees/members no longer with your organization.
  2. Make sure all records are complete and are not missing any pertinent information such as photo, employee number, etc.
  3. Remove duplicate records.
  4. Giver your ID badge printer a thorough cleaning to ensure good quality prints.  Be sure to use the proper ID badge printer cleaning supplies designated for your model.
  5. Make sure you are running the latest firmware and download the most current driver for your ID badge printer and scanners.
  6. Check your supply inventory to make sure you are not running low on your ID badge card stock, ID badge print ribbons and ID card accessories.
  7. Consider re-designing your ID Badge to include helpful information such as call-off procedures, important phone numbers, etc.

Need help?  Reach out to an IDentiphoto Company ID Expert and discuss your needs today – 800-860-9111.

March 22, 2013 Leave a comment

I heard someone say recently “Nothing’s Free”.  That is not always the case! 

Here at IDentiphoto Company we offer a quite a few things free:

  • Free shipping on all orders of $100 or more placed on-line at our e-commerce site.
  •  Free ID Consulting – Rebadging projects – let us be your 100% solution provider by assisting with ID badging services and project management. Seeking guidance on moving into a more secure technology, upgrading outdated equipment and/or ID software? Count on us to lead you through the process and become your most trusted adviser!
  •  Free test cards. Changing technologies? IDentiphoto Company will help you move into the best solution for your business and provide test cards at no charge to assure you’re up and running in no time at all!
  •  Free samples. Wondering if that holder will fit your badges? Rigid or vinyl? Are those plastic hooks really durable? How long do the reusable badge backs really last? IDentiphoto Company is happy to answer any ID questions and provide free samples for you to test before you buy.

IDentiphoto Company, caring for your business, it is our job and we love it!

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